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Registration information for authors of technical papers

In order to upload your paper you must first register for the conference. You will need your Registration Code (Confirmation) when you upload your paper. Therefore authors must register by August 1st, as this is the deadline for uploading your paper.

Note that student authors can apply for a Student Travel Grant, see details below or in the PDF call for STG applications.

IEEE and IEEE Communications Society Policies

All IEEE SmartGridComm technical papers must be associated with an author registration in the R01, R02 or R03 category. For authors presenting multiple papers, one registration in any of the categories (R01, R02 or R03) is valid for up to three papers. IEEE reserves the right to exclude a paper from distribution after the conference (e.g., removal from IEEE Xplore) if the paper is not presented at the conference.

To Register for One Day or Networking Events, download the PDF Registration Form
*Note: Forms must be faxed to +1 732 465 6447 or emailed to or completed onsite at the conference registration desk at the Crowne Plaza Brussels 'Le Palace' starting Monday, October 17, 2011.

To Register Online for the full conference, tutorials or workshops, click here

To Register via FAX or email for the full conference, tutorials or workshop, download the PDF Registration Form

  On or before Sept. 9 After Sept. 9
RG 01 IEEE ComSoc Member US $705 US $840
RG 02 IEEE Member1 US $750 US $888
RG 03 Non Member2 US $960 US $1,130
RG 04 Student & Life Member US $420 US $450

1. includes complimentary IEEE Comsoc membership (digital delivery of IEEE Communications Magazine)
2. includes complimentary affiliate ComSoc membership (digital delivery of IEEE Communications Magazine)
[Offer excludes those who previously were a ComSoc member in the last 5 years]

ComSoc, IEEE and Non Member Registration (RG 01 – 03) Includes:
Welcome Reception, Technical Sessions, Lunch, Conference Banquet, and Proceedings

Student & Life Member (RG 04) Includes:
Welcome Reception, Technical Sessions, Lunch, and Proceedings


One Day Registration

- One Day (Tues, Wed* or Thu)
  Includes day’s sessions, proceedings, coffee breaks & lunch
* If attending the banquet on Wednesday
USD $325

USD $390

Networking Events
Networking Welcome Reception: Monday, October 17, 2011 • 19:00 – 21:00 USD $30
Keynotes & Networking Lunch: Tuesday, October 18, 2011 • 9:00 – 14:00 USD $50
Conference Banquet: Wednesday, October 19, 2011 • 19:00 – 22:00 USD $65
All-in-One Special (includes all three events) USD $130

  On or before Sept. 9 After Sept. 9
Workshop Only US $400 (Workshop on Smart Grid Modeling and Simulation)
Free (Workshop on European Smart Grid projects)
US $450 (Workshop on Smart Grid Modeling and Simulation)
Free (Workshop on European Smart Grid projects)
Tutorial Only US $400 each US $450 each
Student Tutorial Fees US $125 each US $175 each

Workshop registration includes coffee breaks, lunch and workshop proceedings.
Tutorials registration includes coffee breaks, lunch, and tutorial notes


We are very pleased to let you know that IEEE SmartGridComm 2011 provides Student Travel Grant (STG) funds in the range of $500-1000 to broaden the participation of student authors. This fund is sponsored by IEEE ComSoc for students worldwide to attend IEEE SmartGridComm 2011 in Brussels, Belgium. Starting July 26, IEEE SmartGridComm 2011 accepts applications for STG.

Eligibility of STG:

a) The applicant may be of any nationality and must be an author (co-author) of an accepted paper;
b) The applicant must be full-time student registered toward a Bachelors, Masters, or Ph.D. degree in computer science, engineering or related field in a college or university when submitting the application.
c) The Applicant must be a Student Member of the IEEE Communications Society when submitting the application
d) The applicant must not have received an IEEE ComSoc STG in the last 12-month period when submitting the application, and must not received any other grants for attending the conference
d) During the expense reimbursement stage, the student must show the proof of having registered to attend the conference.

A student who is awarded a STG must register, attend the conference, and present the paper. Payment will only be made to the student as long as the award recipient submits the expense report (with receipts) within 45 days after the conference. More details will be provided to the students who are selected to receive the STG award.

How to apply:

a) The application should be submitted electronically via EDAS After logging into EDAS, click the “Travel Grant” tab at your EDAS home page, and then select “Student Travel Grant for IEEE SmartGridComm 2011”. The application must include the following materials
b) A reference letter from your advisor (your advisor can directly submit the reference letter on EDAS).
c) Your up-to-date resume including your citizenship (required), and ethnicity and gender (optional, used to broaden the participation of under-represented students).

Application deadline: August 15, 2011 (23:59 New York Time)
Acceptance notification: August 18, 2011
Please address any question to the Student Travel Grant chair, Dr. Gabriel Jakobson, at with mandatory title: " IEEE SmartGridComm 2011 STG Question: Your Last Name".

VISA ASSISTANCE LETTERS: Authors should use EDAS to retrieve their personalized visa assistance letters (soft copy in PDF format). Non-Authors (Speakers, Committee Members, and paid attendees) requiring visa assistance letters, or authors needing a hard copy must complete a ComSoc Visa Assistance Request.

CANCELLATION POLICY: All refund/cancellation requests must be provided via email to (or in writing to the address below) and received by Friday, 16 September 2011. No refunds will be provided after this date. Please note: author registrations are non-refundable. There will be a US $100 administrative fee deducted from each refund.

IEEE/MCM: Becky Lynn, Registrar
445 Hoes Lane, Piscataway, New Jersey 08855 USA
Tel: +1 732 465 7810

Non-discrimination: "IEEE is committed to the principle that all persons shall have equal access to programs, facilities, services, and employment without regard to personal characteristics not related to ability, performance, or qualifications as determined by IEEE policy and/or applicable laws. For more information on the IEEE policy visit

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